Use this option on document libraries that contain unimportant content or content that will never change.Ĭreate major versions Specifies that numbered versions of documents are retained by using a simple versioning scheme (such as 1, 2, 3). When versioning is not being used, earlier versions of documents are not retrievable, and document history is also not retained because comments that accompany each iteration of a document are not saved. No versioning Specifies that no earlier versions of documents are saved. SharePoint Server has three versioning options: Each document library can have a different versioning control that best suits the kind of documents in the library. However, you can configure versioning control for a document library depending on your particular requirements. The default versioning control for a document library depends on the site collection template. This makes sure that new libraries will reflect your content governance decisions.įor more information about versioning, see Enable and configure versioning for a list or library. To share these settings across libraries in your solution, you can create document library templates that include your content governance settings. You configure settings for the content governance features discussed in this article in document libraries. Versioning is the method by which successive iterations of a document are numbered and saved.Ĭontent approval is the method by which site members who have approver permissions control the publication of content.Ĭheck-out and Check-in are the methods by which users can better control when a new version of a document is created and also comment on changes that they made when they check a document in. SharePoint Server includes the following features that can help you control documents in a document library: About versioning, content approval, and check-outs This article describes how to plan to use versioning, content approval, and check-out in SharePoint Server to control document versions throughout their life cycle. APPLIES TO: 2013 2016 2019 Subscription Edition SharePoint in Microsoft 365
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